Most Common MLS Violation
The following is a guide to a subset of the GSREIN MLS Rules and Regulations. The GSREIN Rules and Regulations take precedence over this summary. As a GSREIN participant/subscriber, you are responsible for complying with ALL MLS rules and regulations. To view a complete copy of the GSREIN Rules and Regulations log on to the MLS MLXchange home page, on the right side of the page look for Resource Links and click on MLS Tools.
Change of Status of Listing:
1. Any change in the status of a listing must be delivered to the MLS listing within 72 hours (excluding weekends and holidays).
If there is an accepted offer and the property cannot be shown the status must be changed to “U” = Under Contract. If there is an accepted offer on a property but it is requested by the seller that the property remain on the market and continue to be shown you would change the listing status to “C” = Pending But Continue to Show. “C” status requires that a property must continue to be shown until the status is changed otherwise.
2. Photos, Sketches, Renderings, Depictions or Virtual Tours on Listings Filed with the Service:
A) Prior to submitting a listing to the MLS, the listing broker should own, or have the authority to cause all listing content (e.g., photographs, images, graphics, audio and video recordings, virtual tours, drawings descriptions, remarks, narratives, pricing information, and other details or information related to listed property) to be published in the MLS compilation of listing information.
B) Once photos, renderings, depictions or virtual tours on listings have been submitted to the service they cannot be downloaded and resubmitted by others on their listings without written consent from the listing agent who originally submitted the photo, sketch, rendering, depictions or virtual tours to the service.
C) Listing photos appearing in the system with listing status A, O, C shall not display broker/agent signs. The photo must be of the listed property only and shall not contain additional information or imagery. MLS Staff is authorized to remove any photo in violation of this policy and send notification to the listing agent and office broker.
D) Effective January 1, 2009 Single Family, Condominium, Multifamily, Commercial and Lease properties (excluding properties that are under construction, to be built and vacant land) the first photo will be required of the exterior front and be a true representation of the existing structure. All photos, sketches, renderings or depictions submitted to the service must reflect an accurate portrayal of the property for that particular listing. The first image slot must display the exterior front of the listing. The first photo must appear in the MLS listing within 72 hours, unless written documentation requesting a photo not be submitted is signed by the Seller and submitted to the MLS.
**Floor plans, artist renderings or elevation drawings that are not actual photos of the listed property shall not be allowed as the first photo.**
E) In addition to the one (1) required photo, Participant/Subscriber may load up to twenty-four (24) additional photos/images which may consist of photos, floor plans, artist renderings or elevation drawings of the listed property or its grounds.
F) Photo/Image Description: Photo/Image description text shall not include commission, bonus, security, agent contact or web site information. No broker or licensee sponsored by said broker shall use advertising which is misleading or inaccurate or in any way misrepresents any property, terms, value, policies, or services of the business conducted.
3. Louisiana Residential Property Disclosure Requirement:
Effective January 1, 2010 the Residential Property Disclosure will be REQUIRED to be attached to all applicable listings in the MLS within 7 days of listing entry. This rule applies to existing active listings also. Note, if a seller of a property is exempt from the Residential Property Disclosure, then the Informational Statement Page of the Residential Property Disclosure shall be attached to the MLS listing with 7 days of listing entry.
4. Virtual Tours:
only unbranded tours may be entered in the Virtual Tour field in the MLS. No branding of any type is allowed in the virtual tour link when opened. (i.e. tour company, photographer, agent photo, contact information etc.) No advertising or contact information is allowed in the Unbranded Virtual Tour field.
5. Accurate and Complete data:
All information entered in the property listing, whether required or optional, must be accurate. Some common examples of incorrect information:
- entering the wrong MLS Area Number
- wrong/incomplete dimensions for room sizes
- inaccurate lot sizes
- legal description field must be accurate “as per title” is not acceptable
6. Public Remarks field:
For public access and should include only property descriptive information and must not include agent commission, agent bonus, security, agent contact or web site link information.
